2014 WNCPA Board Meeting Minutes

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WNC Pilots Association Board Meeting

January 7, 2014

Meeting Location: WNC Aviation

 

1. Call to Order: 7:00 by president Nancy Marstall. Board and Committee Members Present:

President – Nancy Marstall

Vice President – Tim Anderson

Secretary – Gil Carlson

Treasurer – Don Short

Immediate Past President – Garry Hancock

Directors – Ruffin Benton, Richard Feeman, Darwin Jones, John Mitchell, and Don Watson

Membership Chairperson – Jan Jones

 

2. Reports and Unfinished Business

A. Reading of Minutes: Approved

B. Treasurer’s Report: Approved

• The beginning of the year balance was $8,625.2.
• Ten percent was designated to the Educational Foundation (WNCPAEF).
• The Annual Treasurer’s Report is attached.
•  2013 Leaf Flight and Aviation Day earnings: $1,874.54
• Christmas dinner recap: See attached report

 

C. Committee Reports

1. Christmas dinner 2014. Jan Jones was given approval to allow our reservation for the 2014 dinner to be tentatively set at the Hilton.

2. Membership: Applications and dues received – 64 by Board Meeting time

• 4 Applications for membership approved
• Andrew Copeland
• Timothy and Elizabeth Fox
• Rebecca Poulter

3. Programs:

• Jan – True Confessions, facilitated by Cindy Carter
• Feb – IPC, a WINGS program, Presented by Mal Beckham
• Mar – Lighter Than Air Ballooning
• Apr – So You Think You’re Safe – a WINGS program

4. Fly-outs:

• Jan – Greenville, SC (GMU)
• Feb – Winder, GA (WDR) Barrow County
• Mar – London, KY (LOZ) Corbin-Magee

 

5. Website: Tim Anderson was given approval to renew the website for $126 unless he finds a better arrangement. Information regarding the Educational Foundation has been updated on the site.

6. WNCPILOT: Darwin Jones reported 54 have joined the Yahoo Group.

7. General Meeting Door Prize: By consensus, we will no longer have a door prize on a regular basis at the monthly General Meeting.

D.  WNCPAEF Update:

1. Relationship between WNCPA and WNCPAEF; website, 501(c)(3). The bylaws are in the process of being updated.
2. Information on website regarding 2014 Grant applications. Applications will be accepted beginning Feb. 1 through Apr 15, 2014.
3. Possible change to Foundation By-laws. The revised bylaws will speak to this as well.

3. New Business:

• “Rusty Pilots” Seminar by AOPA will be Jan 18^th at Lacey Griffin Building.
• A presentation to Asheville Regional Airport Authority board meeting on April 11^Th will be given by Nancy Marstall and Tim Anderson, representing the WNCPA, as well as Cindy Carter and Ruffin Benton, representing theWNCPAEF.
• Ideas for 2014 were discussed – Membership growth, fund raising, …
• Other New Business

4. Food:

• January – Subways
• February – Chili Cookoff
• March – Chicken

5. Adjournment 8:25 p.m.

 

Submitted by Gil Carlson, Secretary

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[March, April, May Board Meeting Minutes missing from original website]

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WNC Pilots Association Board Meeting

June 3, 2014

WNC Aviation, Asheville Regional Airport

Call to Order: 6:59 p.m.

Board and Committee Members Present:

​President – Nancy Marstall

Vice President – Tim Anderson

Secretary – Gil Carlson

Treasurer – Don Short

Immediate Past President – Garry Hancock

Directors –  Richard Feeman, John Mitchell, and Bill Roe

Minutes presented and approved

Treasurer’s report presented – $9,513.64

Committee Reports:

​Membership:  The application of Jim Farrey was considered and approved.

​Website Managed by Tim Anderson:

​There are a couple of events the have been announced on the site.  One is an event at Avery County airport that​includes a spaghetti dinner fund raiser for JAARS on June 7th. Another is Wings Fling at Sugar Valley at ​Mocksville on the 21st.

​Fly-outs organized by Tim Anderson:

​June 28th: London Kentucky (London-Corbin Magee (LOZ))

​

​There was also a discussion about the qualities of the various airfields that we might use for our Fly-outs, and howwe might determine if the pilot skill set required would disqualify our destination.  Tim offered to draft wording ​for a policy that we can consider at some future time.

​Programs:​June – Cross Country Flight Planning (WINGS)

​July – Annual cook-out, no program

​August – Stabilized Approaches (WINGS)

​September – Public Benefit Flying

Audio/Visual Report:  Gil Carlson made an accounting of the audio equipment purchased.  The invoice/receipts ​that were cited are attached to this report. The cost is $653.69 for the audio equipment, and previously, ​$427.99 for the video projector.  All of the audio and video equipment will be put to use in the June General Meeting.

​There was also a discussion about the possibility of putting a storage cabinet for the Association to store on-location at the Lacey Griffin Building.  Nancy Marstall offered to look into it.

Scenic Flights and AVL Regional Aviation day – September 20, 2014

​Nancy and Tim will meet with Tina Kinsey to join in on the planning of this event.

WNCPAEF:  The selection committee has chosen four from the ten applicants to receive scholarship grants this year.

​There will be one grant of $1000 and three grants of $2000 awarded.  The announcement and presentations will be made at the July General Meeting.

Fly a Controller:  There are four controllers that have signed up to fly with our pilots.

New Business:

​Two Board members, Ruffin Benton and John Mitchell will finish their terms this year.  Volunteers for a Nominating Committee are needed.  Tim Anderson and Gary Hancock have volunteered.

​It was agreed that loaning out the Association gas grill will be considered on a case-by-case basis, and if loaned, the expectation is the grill will be returned clean and with full propane tanks.

​We have been invited to have a table at the Air Museum Air Fair.  We will participate if there are volunteers to work the table.

Food:​June – Subs

​July – Annual Cook-out

​August – Chicken ‘n fix’ns

Adjournment:  7:54 p.m.

Submitted by Gil Carlson, Secretary

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WNC Pilots Association 

Board Meeting

July 1, 2014

Location:  WNC Aviation, Asheville Regional Airport

Call to Order: 6:59 p.m.

Board and Committee Members Present:

President – Nancy Marstall

Vice President – Tim Anderson

Secretary – Gil Carlson

Treasurer – Don Short

Immediate Past President – Garry Hancock

Directors – Ruffin Benton, Richard Feeman, Darwin Jones, and Bill Roe

Membership Chairperson – Jan Jones

Minutes presented and approved.

Treasurer’s report presented – $8,884.95

Committee Reports:

• Shirts & hats (Jan Jones) – 29 shirts have been sold.  There are two color styles of caps available.

• Christmas dinner (Jan Jones) – The contract has been signed and the deposit made for December 2nd at the Hilton Asheville Biltmore Park Hotel, 43 Town Square Blvd., Asheville, NC 28803.

• Website (Tim Anderson) – Photos have been submitted from members and are being incorporated into the Website.

Tim suggested, and the Board acknowledged that a “Pilot in Command” reminder be added to the website announcements for Fly-outs.  Don Short’s wording was amended and accepted as follows:

 

“Pilot-in-Command” reminder.  Airport conditions vary from airport to airport.  Some airports are more challenging and require more experience and skill than others.  Pilots should not assume that an airport is “safe” based on its selection as a WNCPA fly-out destination.  As “pilot-in-command”, you have final authority and responsibility for the operation and safety of each flight.  The WNCPA is not responsible for and shall not be held liable for any injury or property damage resulting from participation in a WNCPA fly-out event.”

 

• Fly-outs (Tim Anderson) –

July, Hiclory

             August, Charlotte            

September, Spruce Pine

October, Shelby

 

• Programs ( Darwin Jones) – Some of next year programs are being planned.

• Aug, Public Benefit Flying 

• New file cabinet (Nancy Marstall) – A file cabinet has been donated by Sam’s Club. Arrangements have been made to keep it at WNC Aviation, Lacy Griffin Building.  Four keys have been distributed to the Association President, Vice President, Secretary and Jan Jones, keeper of the Association branded clothing and other items.

• Leaf Flights (Tim and Nancy) – The Asheville Regional Airport is postponing their 5K Runway Run to spring or summer of next year.  It was the consensus to plan a WNCPA Scenic flight for late October.

• A presentation by WNCPA and WNCPAEF to the AVL Regional Airport Authority Board is going to be August 8th.

• WNCPA Educational Foundation (Ruffin Benton) – The four Scholarships will be awarded at the July cook-out meeting.

New Business:

• August meeting: Cindy Carter will receive the FAAST Member of the Year Award.  

• Member Ken Hawkins will receive the Wright Brothers Master Pilot Award.  

• Dinners:

                 July – Annual cookout

        August – Chicken

Adjournment: 7:55 p.m.

Submitted by: Gil Carlson, Secretary

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WNC Pilots Association 

Board Meeting

August 5, 2014

Location:  WNC Aviation, Asheville Regional Airport

Call to Order: 7:02 p.m.

Board and Committee Members Present:

President – Nancy Marstall

Vice President – Tim Anderson

Secretary – Gil Carlson

Immediate Past President – Garry Hancock

Directors – Ruffin Benton, Richard Feeman, Darwin Jones, and Bill Roe

Membership Chairperson – Jan Jones

Minutes presented and approved

Treasurer’s report presented Via Email – $8,420.76

Committee Reports:

• Membership (Jan): An application from John Oneil was presented to the Board and was approved.
• Website (Tim): The Foundation scholarship recipients’ photos have been posted on the site. John Gaitskill tutorial on flying to CLT (Class B) has been added to the site.
• Fly-outs (Tim): August 16 – CLT
• Programs (Darwin): August – Public Benefit Flying
• Fly-A-Controller (Ruffin) – One controller has participated.  Others have scheduled.
• Leaf Flights (Tim & Nancy): They will take place October 25 and 26
• Christmas Dinner (Jan, Nancy, Cindy, and Garry): Mark Baker, president and CEO of AOPA, will be the speaker
• Nominating Committee (Tim and Garry): The term of office for Directors Ruffin Benton and John Mitchell will end this year.  The nominating committee is open to recommendations. The committee will present the names of nominees at the next board meeting.
• WNCPA Educational Foundation – (Ruffin): A member of the board has resigned.  The name of Henry Johnson has been suggested to be considered as a nominee to fill this vacancy.

New Business:

• WNCPA and WNCPA EF will make a presentation of information about the organizations to the Asheville Regional Airport Authority Board at their meeting at 8:30 a.m. Friday August 8^th.
• Cindy Carter will be presented with the FAASTeam Member of the Year award at the August general meeting.
• Ken Hawkins will be presented the Wright Brothers Master Pilot Award at the August general meeting.
• Dinners: August – chicken from Bubba’s, October – pizza
• The board approved that all monies collected for the dinner will be given to the WNCPA EF in memory of Bob Carter.

 

Adjournment:  8:00 p.m.

 

Submitted by Gil Carlson, Secretary

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WNC Pilots Association

Board Meeting

September 2, 2014

Lacy Griffin Building

Call to Order:  7:01 p.m.

 

Board and Committee Members Present:

President – Nancy Marstall

Vice President – Tim Anderson

Secretary – Gil Carlson

Treasurer – Don Short

Immediate Past President – Garry Hancock

Directors – Ruffin Benton, Darwin Jones, and Don Watson

Membership Chairperson – Jan Jones

 

Reports and Unfinished Business:

August Minutes – Gil Carlson:  Amended and approved.

 

Treasurer’s Report and 3^rd Quarter Financial Review – Don Short: $7,667.35 balance.

Committee Reports:

Merchandise – Jan Jones: 6 shirts left.  It  was approved to purchase 12 more for stock.

 

Website – Tim Anderson: There have been some links added

 

Fly-outs – Tim Anderson:

• • September: Spruce Pine
  • October: Shelby BBQ and the possibility of continuing to Spartanburg

Programs – Darwin Jones: September Southwings, David Moore presenter

 

Fly a Controller – Ruffin Benton:

• • One flight has been completed.
  • Ruffin also reported doing three flights with three kids for the Pilots for Christ organization.

Nominating Committee – Tim Anderson and Garry Hancock:

• • The names of David Bolser and Susan VanFleet were recommended to fill the Director vacancies.
  • The board approved these names as nominees to present to the membership at the September meeting.
  • The membership will vote in the October meeting for these and any other forthcoming nominations from the floor.

Leaf Flights – Nancy Marstall and Tim Anderson:

• • Information has gone out to the FAA, Landmark Aviation, and the AVL Tower.  
  • A volunteer ground crew is being organized.
  • Eleven planes and pilots are available.
  • Pursuing staging the event at WNC Aviation and the South Ramp.
  • Pursuing TV, radio and working with other organizations for promotion.
  • Prices will be: $40 –  Adults
  • $20 –  age 12 and under
  • $5 discount for any who pre–register

 

Christmas Dinner – Jan Jones; 

• • Announced for Dec. 2 at 6:00 p.m.
  • The meal begins at 6:30
  • Passed – the price for members and their guests will be $48
  • There will be a cut-off date announced for this price and then others will be able make reservations.
  • Mark Baker, president and CEO of AOPA will be our guest and speaker.

WNC Educational Foundation Report – Ruffin Benton:  The treasury balance is $8,506.

 

New Business:

Meeting Dinners:

• September – Pizza
• October – Subways
• November
• December – Christmas Dinner

Adjournment:  8:36 p.m.

 

Submitted by:  Gil Carlson, Secretary

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WNC Pilots Association

Board Meeting

October, 2014

This month’s board meeting was cancelled.

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WNC Pilots Association Board Meeting Minutes

November 4, 2014

Lacy Griffin Building, Asheville Regional Airport

  

Call to Order:​6:59 p.m.

Board and Committee Members Present:

President – Nancy Marstall

Vice President – Tim Anderson

Secretary – Gil Carlson

Treasurer – Don Short

Immediate Past President – Garry Hancock

Directors –  Ruffin Benton, Richard Feeman, Darwin Jones, John Mitchell, Bill Roe, and Don Watson

Directors Elect: David Bolser and Susan Van Fleet

Membership Chairperson: Jan Jones

Reports and Unfinished Business

Secretary’s Report:  Read and approved.

Treasurer’s report:The bank balance is $13065.24. ​Proceeds from the Scenic Flight event are $6307.03.

Committee Reports

– Christmas Dinner (Jan): 51 reservations have been made so far. The menu is set. We have room for 100.The price will be set for non-members according to cost.

​– Membership and Merchandise (Jan): ​Applications for three new members were considered and approved: ​Rayburn Carothers, ​Ray Ostrowski, ​Edward Riester. In 2014 the Association, closes the year with 143 members. There have been 39 shirts sold. ​There are shirts and caps in inventory, available for sale. The motion was made and passed to raise the Membership Initiation Fee for new members to $10.

​– Programs (Darwin): There are plans for WINGS and other programs for the coming year. These will be announced as plans are finalized. The November speaker will be Lew Bleiweis presenting the plans and progress of the SOAR project.

​– Scenic Flights Recap (Nancy, Tim, and Garry): There were 87 flights and 190 passengers coming from 9 states.

​– Website (Tim): ​The Website Domain has been renewed for 2 years. The provider is going to faster servers. WNCPA opened a Facebook account in September. The website content has been increased.

​– Fly-out Report (Tim):  During this past year weather has permitted seven Saturday Fly-outs to six places. There was also a weekend fly-out to Pensacola and good participation in the Triple Tree event.

​– Fly a Controller (Ruffin): ​The offer was extended again to the tower personnel. Tim reported his good experience giving a Controller a ride.

– WNCPA Educational Foundation (Ruffin): There has been a good response of donations, some as memorials to Bob Carter.The present status of the fund is $16,693. ​The Foundation Board is looking at new ways to structure the grants to make them most effective. ​The Board continues the process of fine-tuning the By-Laws.

New Business

– Nancy shared a summery of events and accomplishment of the 2014. There was a discussion of some new ideas for the year to come.

-General Meeting Menus:

November – Fried Chicken (to be provided by Landmark Aviation, ChuckBuckland) December – Christmas Dinner​

January – Pizza​

February – The annual Chili Cook-off

Adjournment: 8:21 p.m.

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